- Architecture Insights
- Project Management Tools (AI Enhanced)
Project Management Tools (AI Enhanced)
Welcome to this edition of Architecture Insights, the newsletter keeping you up to date with the developments of artificial intelligence in the field Architecture & Design.
In this weeks issue:
3 tools: notion.so, sparkel.io, usemotion.com
2 resources: LinkedIn AI for hiring, Google search updates
1 use case: AI for project management and task automation
On the topic of organization, note taking, and project/task management, here are 3 tools that architects can start using.
Notion makes taking meeting notes and organizing them straight forward. As architects most of the time we use an outdated windows or mac explorer to store our files.
Notions AI tools can draft your emails in the prompt box and assist you with spelling & grammar, getting rid of unnecessary fluff to shorten your email, and options to edit the voice and tone of the email. (useful when dealing with late invoices or unreliable consultants)
Use pre-made templates created by other architects to instantly have your dashboard and preferences created.
Sparkel is an AI assisted quantity takeoff and sharing tool.
It uses GPT4 to analyze your designs and provides quantities of size and materials. It organizes these documents in way that makes it easy to share with your team. Submit your BIM models or PDF’s to start your takeoffs.
Motion is an AI automation tool for scheduling and project/task management. Think of motion like ChatGPT for creating project folders, schedules, and meeting planners.
Sharing to-do-lists and calender’s between your team is one way it aims to boost productivity.
See how LinkedIn is starting to use AI to change the way hiring and learning will happen on the website. (Read).
Test out google’s generative AI update. Users can now use google’s search feature with the enhancement of AI to search for content, information, and generate images. (Read)
Use case (tools mentioned above)
This week we looked at tools that architects and designers can start using to assist with organization, takeoffs, project/task management, and scheduling.
Managing and being part of a design team has obstacles and the common applications we use such as Microsoft Teams, Google Workspace, and Slack don’t come with everything we need in one place.
These apps are also lacking in the development and implication of AI into the user experience. Many of the manually inputting tasks that don’t use AI could be streamlined with the simple AI tools we looked at earlier.
Motion comes with the basic team and project management features like chat, document storage, notes, and project databases. Introducing AI into the picture only makes it better.
An architect may transfer between Microsoft team (or similar) and Outlook (or similar) to manage those tasks, this becomes time consuming.
Using AI to assist with scheduling, meeting summaries, and file organization can save hours of billable project time.
As an example, organizing and summarizing meeting notes could take some time if there is a lot of content to go over in the meeting, AI can come into play and summarize, organize, create and send emails, and coordinate notes all in one.
Our recommendation would be to try and experiment will these tools to determine which one best suits you and your team.
Important considerations to make when choosing is how the tools work with your given team size, the pricing, and file security.
AI Image of the week
Prompt: An ancient Egyptian temple that looks like its from an Indiana Jones movie.
Thank you for reading this weeks issue, check past issues here. Share this newsletter with colleagues, friends, or anyone interested in the combined world of architecture and artificial intelligence.
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Until next Friday,